Fall Team Parent Meeting

Fall Team Parent Meeting - 2019

September 4th, 6:30 - 7:30 pm, Blanchard room at the Davis Library

2018 Team Parent Meeting Presentation:
ayso team parent meeting.pdf

Volunteers

Volunteer opportunities

Davis AYSO is an all volunteer organization. It takes hundreds of volunteer coaches and referees to put on our seasons. Can't be a coach or referee? Many other volunteer opportunities are available and critical to making our organization run.

Opportunities are awaiting you!

AYSO is the largest youth sports organization in Davis, and it takes a large number of volunteers to run our program to support over 2,000 players. We have all kinds of jobs, and there is definitely one that will fit your schedule and interest. Some jobs are year-round, some just for one season. Some jobs can be done during the week, some during the weekend. There is something for everyone! If you don’t know how to do the job, we’ll train you! Please read over this job list. We are describing general categories of jobs for the most part. Most of these jobs should be performed by a committee, with one or two coordinators and a number of helpers. The more people involved the less time any individual has to spend on the job.

If you would like to volunteer for a job described below, send us your name, phone number, and email address to [email protected], and we’ll contact you. If you are not sure what a particular job entails, contact our Volunteer Coordinator at [email protected] for more information.

Major volunteer jobs

Coaches, assistant coaches, referees and team parents are the backbone of our organization. We need new coaches, referees and team parents every season. We cannot have games without them. We realize that most new volunteers have little to no experience related to soccer so we provide great training to get you started.

For coach information, see the Coach page. (Also see "The delight of coaching your own child")
For referee information, see the Referee page.

Other typical volunteer tasks

Registration Volunteers: Plan, schedule and market registration opportunities, answer questions from families about registration by e-mail and ensure all players applying for registration successfully complete the process. Assist with walk-in registration events, for either Fall or Spring registration. Duties include taking registration paperwork, helping families with questions about registration and about volunteer opportunities, helping families with online registration at our computers and assisting with translation for non-English speakers. (6 to 8 events per year). Registration volunteers may also help with marketing material distribution (flyers to schools for example), collection of mail-in registration forms, and post season document management.

Division Coach Administrator - form balanced teams, recruit coaches, assure coaches receive required training, pass along league information throughout the season, answer questions and support coaches throughout the season

Coaches: Head, Assistant or Co-Coaches - teams ideally have two coaches to conduct age appropriate training sessions once or twice per week (depending on player age) and coach weekly game.

Referees: A center and two assistant referees are needed for each game for U10 games and older. Teams are asked to recruit two referees per team.

Team Parents: Acts as primary point to contact with the league for dissemination of information out to all players and families. Collects and makes copies of Player Registration Forms to give to coaches. Helps maintain good sportsmanship on sideline of games, makes sure parents follow AYSO parent code; coordinates volunteers for AYSO events, brings issues to coaches’ attention, makes calls with announcements. Gets phone/text calls out to all families. Handles any issues not covered by other volunteers. Possible other duties: help at AYSO building, tournament coordination assistance.

2018 Team Parent Meeting Presentation:
2018 ayso team parent meeting.pdf

Fall Season Picture Day Coordinator. Help with organizing picture day, working with the photographers.

Uniform and Equipment Distribution: Prepare equipment bags for coaches prior to start of season, attend Coaches meetings prior to Fall season start to assist with handing out of uniforms and equipment, attend equipment return dates at end of season to take back equipment and assist with field repairs and re-stocking throughout the season.

Marketing and Advertising. Working with local businesses who want to advertise with us.

Publicity. Getting word out about registration dates and methods to the newspaper and other locations, publicity for upcoming clinics

Communications Coordinator: Maintain website and draft and distribute monthly newsletter

Uniform and Shirt Coordination: Coordinating bids and orders with shirt vendors when there are bulk buys. Coordinating distribution of shirts. Shirts go to a large variety of AYSO participants. Management of graphic logos for orders.

Tournaments / Committees

Select Season Committee. The Select season is a winter season for advanced players in the U10 through U19 age groups.
Davis World Cup Committee. This is our major fundraiser of the year, held on Memorial Day Weekend. It supports our general fund, benefiting all players in our program. More information about Davis World Cup can be found at DavisWorldCup.org.

Tournament Volunteers: Field marshals, equipment and food/drinks delivery, setup and take down staff are all needed to conduct tournaments. The regional, area, select and Davis World Cup tournaments all need these volunteers.

VIP Committee

Davis AYSO Board

Technical

Website maintenance
Email administration (Google Apps)
Newsletter administration (Constant Contact)
Referee scheduler maintenance: refscheduler.net

How to register as a volunteer

All AYSO volunteers who interact with players or other minors are required to register as volunteers for each membership year (August 1–July 31).

All volunteers must register in Blue Sombrero - regardless if new or returning.
Visit the Davis AYSO homepage: www.davisayso.org and log in to Register. (Link is located in the top right hand corner of the homepage.) Follow the prompts to apply as a new adult or youth volunteer.

All volunteers must take Safe Haven as well as Concussion Awareness - - learn how to sign up here

(Please note, if you are younger than 18, assure that you and your parent or guardian have signed the forms.)

As a completely all-volunteer organization, every volunteer matters! Sincerely - thank you for volunteering!

Please contact [email protected] with any questions.

Youth volunteers

AYSO welcomes youth volunteers! Service to AYSO can help meet community service credits that some schools require.

Possible opportunities

Here is a list of some duties youths can volunteer for:

Youth Trainers: see the Youth Trainer page. Also see the registration and training info below.
Refereeing: become trained as a referee and officiate games. See the registration and training info below.
VIP buddies: Youth volunteers to assist VIP players during games.
Uniform donations: help with organizing, cleaning and packaging donated uniforms.
Recycling: helping to condense cans, bottles and cardbard every weekend - mainly during the fall season.

Registration and training

Youths who want to become referees or Youth Trainers must comply with the same registration and training requirements that adults must comply with. Registration means completing and submitting a Volunteer Application Form every year. See details here.
For coach training information, see the Coach training page. For all coach requirements, see the Coach requirements page. For further assistance, please send an e-mail to [email protected].
For referee training information, see the Referee training page.

Website Manager

Davis AYSO, Region 218